Terms and conditions / May 21st, 2024

The project “Pelikan Hubs” is initiated by Pelikan Vertriebsgesellschaft mbH & Co. KG, Werftstraße 9, 30163 Hannover, Germany (“Pelikan“). No purchase or payment of any kind is necessary to enter or win.

Registration process

The registration is only valid if all the required information is filled in and submitted correctly within the fixed registration period. Registration period: 23rd of May, 2024 – 24th of June, 2024.

Pelikan asks all Fans to meet in several cities around the world on September 27th, 2024 at 06:30 PM (local time). These informal meetings will be organized by Pelikan’s fans and are called “Pelikan Hubs”. As Pelikan fans are scattered around the world, our aim is to bring them together for interesting conversations. The goal is to connect the online and offline worlds and to create a platform for Pelikan fans. The “Pelikan Hub” events are supported, but not hosted by Pelikan. All “Pelikan Hubs” are organized by a local “Hub Master” who will be chosen by Pelikan. In short: This meeting is organized for fans by fans, with support from Pelikan.

The personal data is collected for the processing of the Pelikan Hub event and possibly, for a later contact for the integration of Pelikan fans in further projects. Pelikan also reserves the right to pass on personal information of the Hub Masters to group-owned national organizations or our service providers in case this is required for the delivery of give-aways. Furthermore, personal data of Hub Masters from/in the United States of America and Canada is transmitted to Chartpak, Inc., 1 River Road, Leeds, MA 01053, US (“Chartpak”), also in order to organize give-aways. Consent to the storage of personal data can be revoked under datenschutz@pelikan.com at any time.

Procedure

All Pelikan fans around the world can take part in the project.
All information about the Pelikan Hub event is available on the website www.pelikan-hubs.com. The participant will be redirected via link from the Pelikan-hubs.com website to the web address https://pelikan.miovent.com/registration-2024/. The registration process will take place there. During the registration process all the required information needs to be filled in and submitted correctly until June 24th, 2024.

During the registration, the user is asked to suggest a city as a so called “hub city”. This is the city in which the user would like to participate in a Pelikan Hub. Each suggested city needs at least 7 registrations in order to qualify as a location for a Pelikan Hub.

At the same time, the person can apply to become the Hub Master for this city. To register as a “Hub Master” participants need to fill out the voluntary text box “I would like to become the Hub Master, because…”. All applications for the Hub Master role and the Hub cities must be submitted until the end of the registration process (June 24th, 2024).

Every participant has the opportunity to change their chosen hub city until June 24th, 2024 and to sign up for another released hub city. All released hub cities will be shown on the Pelikan Hubs website via https://www.pelikan-hubs.com/ on a world map and will also be announced and updated on the social media channels (Instagram, Facebook) of the company.

For organizational reasons, a change of the hub city after June 24th , 2024, isn´t possible. This is because Pelikan organizes free giveaways for all participants related to the participant list and takes care of the shipping to the selected Hub Masters.

After the registration was successful, the participant will receive a confirmation via the e-mail address, provided in the registration. If the user did not register and/or if a participant wishes to withdraw the registration, he/she can do so via the button “Cancel” in the e-mail. In this case, all personal data is deleted in the process.

Subsequently, Pelikan will choose the cities to host a “Pelikan Hub” and one Hub Master each. Participants who have chosen a city where a Hub can’t be realized will be informed accordingly and will be asked to get in contact with Pelikan in order to choose a different Hub.

The participants agree that Pelikan will pass on their e-mail addresses and their telephone number to the chosen Hub Master to make sure that he or she can organize the event. The hub master is free to contact the hub participants either by email or by phone about the use of message messenger/creation of a chat group within a message messenger for faster information exchange. The contact information of the Hub Master will be passed on to all participants of the corresponding Hub if necessary. Pelikan will inform the chosen Hub Masters to announce all further details for the local “Pelikan Hub” until August 31st , 2024 at the latest.

Please let us note one important detail: There is no obligation for the participants to participate at the event, but out of respect for the Hub Master we kindly ask all participants to follow their commitment. If anything unexpected should occur, we kindly ask to inform the Hub Master as soon as possible.

All Hub Masters agree to organize a local event with a maximum of 25 attendants. To minimize the effort for the Hub Masters, this limit was created. If the size of a Hub exceeds 25 participants, Pelikan will get in contact with the "Hub Master". If the Hub Master specifically agrees on organizing a Hub with more than 25 participants, even bigger Hubs are possible. The Hub Master will not cover any cost at all in the context of the event. Costs for food, beverages, event location etc. must be covered individually by the attendants. If the Hub Master wishes to organize something extraordinary, e.g. additional entertainment/ things to do for the evening, it is possible but voluntary. The Hub Master organizes the exact meeting location but is not responsible for the procedure of the evening.

Each „Pelikan Hub“ should preferably take place close to the center of the selected city or in another location that can be reached easily. Otherwise, the “Hub Master” is free to choose the location (restaurant, park, bar, etc.). However, the hub may not be carried out in religious nor political houses.

With the acceptance of the terms and conditions and the privacy policy each Hub participant agrees that photos and or videos may be taken during the hub event and that they may be shared and published by Hub participants or Pelikan. Photos and videos can be published via social media, the Pelikan website or via Pelikan print media such as the Pelikan Passion consumer magazine and the FWI catalogue to inform about the hub events.

During the event, pictures can be posted with the hashtag #Pelikanhubs.

In time for the hub event dated on September 27th, 2024, Pelikan will send a parcel with a small gift to the “Hub Master” prior to the event, one for each participant. The “Hub Master” is committed to give the gifts of Pelikan to each attendant who is actually present at the “Pelikan Hub”. Those participants who got the possibility to participate in the Hubs, although the registration process has ended, are not entitled to a gift considering the planning effort. If there are fewer attendants than initially registered, the Hub Master agrees on distributing the remaining gifts to those participants that have registered afterwards. In case there are less participants present at the event than expected, the Hub Master can keep the remaining gifts for him or herself or give them to the participants. Any remaining gifts do not need to be sent back to Pelikan.

On top of that, Pelikan will provide a power point presentation to the Hub Masters which should be shown to the participants, if possible (i.e. on a tablet).
Participating at the event is only possible if you follow the registration link via the website Pelikan Hubs on the Pelikan site. Ideas and registrations which are sent via post, e-mail or in any other way cannot be considered.

Pelikan will announce a list of the final “Pelikan Hubs” together with the corresponding cities and inform all Hub Masters after the closing of registration.

Other

Pelikan reserves the right to stop the promotion at any time or to make modifications in the promotion procedure.
Pelikan also reserves the right to cancel the Pelikan Hubs at short notice and to inform the Hub participants by e-mail if a tightening pandemic situation develops worldwide again in order not to increase the risk of infection.

Please note that in accordance with our contract with the company eventit AG, Pelikanplatz 7- 9, D-30177 Hannover, your personal data will be stored and processed on the servers of eventit AG in compliance with our data protection regulations, as Pelikan uses the “mioevent” event software of eventit AG for the registration process. You can find more details under our data protection regulations.

Jurisdiction of the courts is excluded.
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